VdE | Oficial de Recursos Humanos | INSO MOZAMBIQUE

Date: 8 August 2024
Closing Date: 14 August 2024

Position: HR OFFICER (HR & Admin)

Location: Maputo

Organisation Background:

Founded in 2011, the International NGO Safety Organisation (INSO) is an international non-governmental organization that supports humanitarian aid workers by establishing safety coordination platforms. INSO provides registered NGOs with a range of free services, including:

• Incident tracking
• Analytical reports
• Safety-related data and mapping
• Crisis management support
• Staff orientations and training

INSO provides daily support to more than 1000 NGOs operating in 16 countries.

INSO Mozambique:

INSO supports the delivery of aid and the safety of staff employed by NGOs offering humanitarian and emergency assistance to people living in the northern region of the country. By joining INSO Mozambique, you will be supporting humanitarian programs aimed at helping those who have been displaced and lost their livelihoods.

Purpose of Role:

Acting as the primary assistant to the Operations Manager (OM), the HR Officer will support in carrying out INSO operations, including (but not limited to) HR, admin tasks, and functions. The position will be part of the Operations team.

Main Duties and Responsibilities:

Compliance:

• Ensure all INSO HR internal policies and procedures are compliant with local labour laws and regulations.
• Monitor and act in a timely manner on probation periods, contract expiration.
• Maintain communication with local authorities, including tax office, ministry of labour, etc., to maintain strong local governmental relationships.
• Ensure that staff arriving/departing from the country office (CO) have the appropriate documentation (Visa, INSO Card, work permit, Alien registration, etc.).

Recruitment:

• Support management in the full cycle of the recruitment process, including vacancy announcements, interview set-ups, staff inductions, as well as onboarding and off-boarding.
• Prepare national staff employment contracts and amendments in accordance with legal requirements and available templates.
• Review FM and other contracts and amendments.

HR Administration and Support:

• Prepare other HR documentation, including termination/warning letters, acting allowances, etc.
• Maintain HR files, ensuring they contain the mandatory documentation according to the internal checklist.
• Ensure the timeliness, accuracy, and validity of HRIS data, carry out regular checks of data, and maintain the HRIS as required.
• Support the Operations Manager in handling employee relations issues as delegated.
• Provide first-line advice and support to managers and employees on INSO policies and HR-related issues.
• Ensure all trackers and databases are up-to-date and readily available for management information, including Employee Emergency forms, visa and work-permit trackers, staff absence, etc.
• Assist the Operations Manager in establishing annual leave planning to organize staff shifts and cover operational needs.
• Act as the focal point for staff and consultants on insurance policy.
• Prepare payroll for National Staff and Field monitors and act as the point of contact for any payroll-related queries in liaison with Finance.
• Prepare payroll as required.
• Assist the Operations Manager as required and delegated.

Other:

• Any other duties commensurate with the job role and level.

PERSON SPECIFICATION:

Knowledge, Skills, and Experience

Essential:

• Bachelor’s degree in business administration, HR Management, or any other relevant field.
• Fluency in Portuguese and English, both written and verbal.
• Ability to work in English.
• Minimum 2 years of work experience in HR.
• Proficiency in Microsoft Office Tools.
• HRIS experience.
• Good knowledge of the country employment law and its application.
• Payroll experience.

Desirable:

• Previous experience in the humanitarian or NGO sector.

Personal Attributes:

• Attention to detail.
• Ability to identify issues, analyze, and participate in the resolution of issues/problems.
• Excellent communication, organizational, and managerial skills.
• Demonstrated understanding of humanitarian principles and practices.
• Ability to work effectively and efficiently unsupervised.
• Strong work ethic and capacity to take responsibility for one's actions.
• Ability to work under pressure.
• Respects confidentiality.
• Diplomatic and empathic approach.
• Self-motivation.
• Capacity to work in multicultural environments.

INSO’s Safeguarding Policy:

INSO is fully committed to the safe recruitment, selection, and vetting of all potential new staff, trustees, and volunteers, ensuring rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.

Terms & Conditions:

12-month renewable contract.

How to Apply:

Please submit completed applications to jobs@moz.ngosafety.org and reference HR Officer in the subject line. Applications should be in English and include:

• An updated CV (maximum 3 pages).
• A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role.

Please do not send any additional information. Only short-listed candidates will be contacted.